How to budget with envelope budgeting using Quicken to save money easily Skip to Content

How to budget with envelope budgeting to save money easily

Many people have asked me what kind of budgeting method I find is the most effective in budget planning. I don’t think they deviate much but the one that I find the most effective is Envelope Budgeting.

What is Envelope Budgeting?

It is a systematic way to plan how much money you have to spend and how you go about to spend it in a control manner.

How does Envelope Budgeting work?

envelope budgeting

Envelope Budgeting can be broken down into 4 steps:

  1. Plan your budget spending categories
  2. Create envelopes or containers to hold the cash allocated to spend
  3. Spend within the limits set!
  4. Monitor and Review your Envelope Budgeting Plan

1. Plan your budget spending categories

First step is to create categories of what you will spend on. Take note to include the most obscure spending, such as a one time child kindergarten fee, or a fee on an art course.

A lot of applications give you default categories and they are very useful because they are comprehensive, but it is much more worth it to do this as an exercise on your own because it enables you to come to grips with what you are always spending on.

One way to do this is to take 1-2 months, keep all your receipts to keep an audit trail of your present spending. [More info here >>]

I did this exercise initially and came up with the following categories that defines all that I spent on:

  1. Merchandise – cloths and apparels
  2. Entertainment spending – nights out and things to loosen up
  3. Family Contribution – money for the family
  4. Gifts – includes red packets for weddings or chinese  new year, white gold for funerals and birthday gifts.
  5. Haircut – for cutting hair
  6. Hobby – all things related to any hobbies that I may enjoy
  7. Household – home improvements
  8. Magazines and Books – books and magazines purchase
  9. Medical – for my medical needs
  10. Vacation – travel to other places for fun
  11. Buffer fund – cash for emergency needs
  12. Business – funding for business endeavors
  13. Insurance – payments for term, disability and personal accident insurance
  14. Meals – food that I eat
  15. Transportation – moving from point to point cost
  16. Utilities – cable tv, internet, handphone
  17. Investments – money saved up to grow

The trick here is that each category should be targeting some times. This means that I don’t really need a Medical category, but if my health is a on-going concern, I might want to separate it out for tracking.

Second step is then to set an upper limit for each category you can spend.

spending categories

Note: if you total up all these 17 categories, they should equate to your disposable income.

2. Create envelopes or containers to hold the cash allocated to spend

Once you have your categories, you translate them to envelopes on a monthly or an annual basis.

Whenever, you received your paycheck, split your paycheck to the upper limit that you set in the previous step and then put into these envelopes.

For those who think that envelopes are really old fashion solutions, there are other methods.

I too think its not feasible to split into envelopes. Imagine what would happen if you lose those envelopes.

virtual accounts

What I do is that I create virtual accounts in the budget planning software I use. This be it GNUCash, Quicken, Mint or iOS applications.

In the above example I created the categories on the left panel into virtual accounts.

schedule transactiosn

To automate the process if you are using applications like this, I normally setup before hand these monthly paychecks and transfers to these virtual accounts in Quicken so that come every x day of the month, these “envelope splitting” takes place automatically.

What happens here is that although physically, your money is in one account but you have map out how much you can only use in each category.

3. Spend within the limits set!

Once you did the hardwork for Step 1&2 all you need to focus on is not exceeding that spending.

In my opinion, this method works because you create an upper limit to how much you can spend on each spending objective. It creates both a physical limit and sometimes a psychological limit.

4. Monitor and Review your envelope budget plan

Monitor and review is an ongoing process that you do probably quarterly or half-yearly.

When you key into your application daily or weekly, you would have observe the changes in your account.

If you spend too much, the consistent red figure highlights to you that you are exceeding your limits and you have to drastically cut down on them.

This might mean that you are not discipline in your spending or that you have allocated too little.

If it’s the latter, you might want to change the limit. Do note to ensure they always total to your income.

A great side effect to this is that you will also observe certain debt category being cleared. A –$2127 in medical account indicates that I have drastically overspend in this category. If I am able to bring it down to positive, then it means probably I am probably giving up on myself or getting better!

You will also be able to monitor whether you saved up enough for that gadget you would always want to purchase or the vacation to the Maldives you have been dreaming of.


I do hope this is helpful for everyone. I had a longer more tedious article detailing how envelope budgeting can assist in your overall spending plan and clearing debts. If you are interested you can read it at How to create a budget plan in 10 easy steps

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